The Chairman must certify that the Committee meeting minutes are accurate. Under 1912a.11(a), the rule requires that detailed minutes be prepared and that they be certified as accurate by the Chairman.
Yes—verbatim transcripts must be kept of Committee meetings. The standard explicitly states that, in addition to detailed minutes, there shall be kept verbatim transcripts of the Committee meetings (1912a.11(a)).
The minutes must include specific items listed in the rule. 1912a.11(b) requires that minutes include at least: the list of members and agency employees present; any significant conclusions not framed as recommendations; written information made available (including copies of reports); any recommendations and the reasons for them; and an explanation of public participation including who presented statements and an estimate of public attendance.
Yes—the minutes must list the Committee members and agency employees present at the meeting. The requirement is explicit in 1912a.11(b)(1).
Significant conclusions that are not recommendations must be recorded in the minutes. 1912a.11(b)(2) requires that any such significant conclusions reached by the Committee be included in the minutes.
Written information made available for Committee consideration must be included in the minutes, and that includes copies of reports. 1912a.11(b)(3) specifies that any written information made available for consideration—explicitly including copies of all reports received, issued, or approved by the Committee—shall be kept with the minutes.
Yes—any recommendations made by the Committee must be recorded along with the reasons for each recommendation. 1912a.11(b)(4) requires the minutes to include the recommendations and the reasons therefor.
The minutes must explain the extent of public participation, list interested persons who presented oral or written statements, and estimate how many members of the public attended. 1912a.11(b)(5) requires inclusion of these specific items in the minutes.
Yes—the rule requires that detailed minutes be prepared. 1912a.11(a) states the minutes must be detailed, and the minutes must at minimum include the items listed in 1912a.11(b), which helps define the required level of detail.
Yes—an estimate of the number of public attendees must be included in the minutes. 1912a.11(b)(5) requires the minutes to include an estimate of how many members of the public attended the meeting.
Yes—both a detailed set of minutes and a verbatim transcript must be maintained. 1912a.11(a) requires preparation of detailed minutes (certified by the Chairman) and also requires that verbatim transcripts of the meetings be kept, indicating both records are mandatory.
Yes—copies of reports received, issued, or approved by the Committee must be included with the minutes. 1912a.11(b)(3) explicitly requires that any written information made available for consideration, including copies of all such reports, be kept.