State report submission requirements

States must submit both quarterly and annual reports as part of the evaluation and monitoring of State programs. See 1954.10(a).

• The quarterly and annual reports are required in addition to any other reports the Assistant Secretary may require under sections 18(c)(8) and 18(f) of the Act and 1902.3(1).
• The exact content and format are defined by the specific report forms and instructions provided to the State.

Each State with an approved State plan must submit an annual occupational safety and health report to the appropriate OSHA Regional Office. See 1954.10(b).

• The report must be submitted in the form and detail provided in the report and its instructions.
• If you need the specific form or instructions, they may be obtained from the Office of the Assistant Regional Director for the Region in which the State is located (see the overall [1954.10] (https://www.osha.gov/laws-regs/regulations/standardnumber/1954/1954.10)).

Each State with an approved State plan must submit a quarterly occupational safety and health compliance and standards activity report to the appropriate OSHA Regional Office. See 1954.10(c).

• The quarterly report must follow the form and instructions provided with the report.
• The report covers compliance and standards activities as specified by the supplied form and its instructions.

States obtain the quarterly and annual report forms from the Office of the Assistant Regional Director in the Region where the State is located. See the footnote in 1954.10 which directs States to that office for forms.

• If you are unsure which Regional Office covers your State, contact OSHA's Regional Offices directory for assistance.
• Always use the most current form and follow the instructions provided with that form.

It means States must complete the exact report forms and provide the information specified by those forms and their instructions. See 1954.10(b) and 1954.10(c).

• Do not substitute alternate formats or omit fields unless the report instructions explicitly allow it.
• If additional data are required by the Assistant Secretary under other provisions (for example under 1902.3(1)), provide those as directed.

A State is required to submit its quarterly and annual reports to the appropriate OSHA Regional Office for the Region in which the State is located. See 1954.10(b) and 1954.10(c).

• The footnote to 1954.10 specifies that report forms may be obtained from the Office of the Assistant Regional Director for that Region.

No—quarterly and annual reports are required in addition to any other reports the Assistant Secretary may require under sections 18(c)(8) and 18(f) of the Act and 1902.3(1). See 1954.10(a).

• Check 1902 and 1902.3 for descriptions of additional reporting requirements and conditions under which the Assistant Secretary may request reports.

A State should use the forms and instructions provided and, if uncertain, obtain the official forms and guidance from the Office of the Assistant Regional Director for its Region. See 1954.10.

• The forms contain the required format and detail; do not invent or omit required information.
• If the form or instructions are unclear, contact the appropriate Regional Office for clarification.

No—the quarterly report specifically covers "occupational safety and health compliance and standards activity," while the annual report covers broader occupational safety and health matters as specified by the annual report form and instructions. See 1954.10(b) and 1954.10(c).

• Both reports must use the designated forms and follow their instructions.
• The specific topics and data points are listed on each form and in the instructions provided with it.

OSHA's Regional Office and the Office of the Assistant Secretary use the quarterly and annual reports for evaluation and monitoring of State programs. See 1954.10(a) and the Part 1954 overview.

• The reports inform monitoring visits and other evaluation activities under Part 1954.
• Additional reports may be requested under other authorities such as 1902.3(1).

The regulation requires submission on the specified quarterly and annual basis, so the State should contact the appropriate OSHA Regional Office immediately to explain the circumstances and seek guidance. See 1954.10.

• Do not simply skip a required report; notify the Regional Office and follow any instructions they provide.
• Keep documentation of communications and any agreements about revised submission timing.

Part 1954 contains the broader procedures for evaluation and monitoring of approved State plans and should be consulted for general rules. See 1954.

• Specific reporting duties are spelled out in 1954.10.
• Other related provisions, including additional reporting authorities, appear in 1902 and 1902.3.