State monitoring reports procedures

Under 1954 Subpart B, State agencies obtain the quarterly and annual report forms from the Office of the Assistant Regional Director in whose Region the State is located. See 1954 Subpart B for this instruction.

• If you are not sure who your Assistant Regional Director is, contact your OSHA Regional Office for help identifying the correct office and obtaining the forms.
• Keep a record of the request and the date you received the forms so you can show timely compliance.

Under 1954 Subpart B, the purpose is to establish procedures for the evaluation and monitoring of approved State plans through state monitoring reports and visits to State agencies. See 1954 Subpart B for the Subpart title and scope.

• The Subpart organizes how OSHA monitors State plan performance and how States provide required reports to OSHA.

Under 1954 Subpart B, the text references both quarterly and annual report forms as the reporting frequencies used for monitoring. See 1954 Subpart B which notes the availability of quarterly and annual report forms.

• Use quarterly reports for periodic updates and annual reports for year-end summaries, as implied by the terms used in the Subpart.

Under 1954 Subpart B, the Office of the Assistant Regional Director in whose Region the State is located is explicitly named as the source for obtaining the monitoring report forms. See 1954 Subpart B for the exact language.

• That named office is the formal point of contact for distributing the quarterly and annual forms mentioned in the Subpart.

Under 1954 Subpart B, the provided text states where the quarterly and annual report forms may be obtained but does not, in the excerpt shown, explicitly state whether those specific forms are mandatory for submission. See 1954 Subpart B for the cited language about obtaining forms.

• If you need confirmation about form mandatory use, contact the Office of the Assistant Regional Director named in the Subpart for authoritative guidance.

Under 1954 Subpart B, the official regulatory text is published on OSHA’s regulations page for Part 1954. You can read the standard at 1954 Subpart B.

• Use the official page to verify the exact regulatory language and to check for updates to the procedures.

Under 1954 Subpart B, a State agency should contact its OSHA Regional Office or the Office of the Assistant Regional Director for its Region to obtain the quarterly and annual report forms; the Subpart explicitly identifies that office as the source for forms. See 1954 Subpart B.

• If you are unsure which Region covers your State, contact OSHA’s regional offices (through OSHA general contact points) and ask to be directed to the Assistant Regional Director for your Region.
• Document your inquiry and any instructions you receive so you can show due diligence in obtaining required forms.

Under 1954 Subpart B, the Subpart title explicitly includes "Visits to State Agencies," which indicates that visits are part of the evaluation and monitoring procedures for approved State plans. See 1954 Subpart B for the title and scope reference.

• The title signals that both written reports and on-site visits are components of OSHA’s monitoring approach under this Part.

Under 1954 Subpart B, the intended audience for the quarterly and annual report forms is State agencies that administer OSHA-approved State plans; the Subpart provides procedures for evaluating and monitoring those approved plans. See 1954 Subpart B.

• State plan administrators should obtain the forms from the Office of the Assistant Regional Director in their OSHA Region and use them to meet monitoring-reporting expectations.