You must publicly announce the meeting at least one week before the meeting date. See the requirement in 2203.5(a)(1), which also explains the limited exception when at least two Commissioners determine by recorded vote that business requires an earlier meeting.
If at least two Commissioners determine by recorded vote that Commission business requires an earlier meeting, the Commission must make its public announcement at the earliest practicable time. This exception is described in 2203.5(a)(1).
Yes — the time or place may be changed, but only if the change is publicly announced at the earliest practicable time after the original announcement. See 2203.5(a)(2).
The subject or the decision to open or close a meeting may be changed after announcement only if at least two Commissioners make a recorded vote that business so requires and no earlier announcement was possible, and the change plus each Commissioner's vote are publicly announced at the earliest practicable time. See 2203.5(a)(2)(i) and 2203.5(a)(2)(ii).
Announcements must be posted in a prominent place at the Commission's national office and also submitted for publication in the FEDERAL REGISTER immediately after the posted notice. See the posting and Federal Register requirements in 2203.5(a)(3).
The announcement must state the time, place, and subject of the meeting, whether it will be open or closed, and the name and phone number of the person designated to respond to information requests. See the content requirements in 2203.5(a)(1).
At least two Commissioners must vote in favor of the proposed action to close all or part of a meeting or to withhold information about a non-regular meeting. See the voting requirement in 2203.5(b)(1).
Yes — a separate recorded vote is normally required for each meeting or each part proposed to be closed, but a single vote may cover closing all or part of a series of meetings if each meeting in the series involves the same particular matters and each is scheduled within 30 days of the initial meeting. See 2203.5(b)(2) and 2203.5(b)(3).
Any person whose interest may be directly affected can request that a portion of an open meeting be closed for the reasons listed in 2203.3(b)(5), (6), or (7), and the Commission will vote by recorded vote on the motion when a Commissioner moves to consider the request. See the public request and vote process in 2203.5(b)(4).
No — proxy votes are not permitted for any vote required under paragraph (b); each participating Commissioner's vote must be recorded individually. See the prohibition on proxy votes in 2203.5(b)(5).
The vote of each Commissioner on the question must be made publicly available at the Commission's national office within one day after the vote. See the public availability requirement in 2203.5(b)(6).
If any part of a meeting is closed, a full written explanation of the Commission's action and a list of all persons expected to attend the meeting with their affiliations must be made publicly available at the Commission's national office within one day after the vote to close. See this requirement in 2203.5.
Public announcement of the change and the recorded vote of each Commissioner on the change must be made at the earliest practicable time. This is required when at least two Commissioners have determined by recorded vote that change was necessary and that no earlier announcement was possible; see 2203.5(a)(2)(i) and 2203.5(a)(2)(ii).
A single vote can be used only if each meeting in the series involves the same particular matters and each meeting in the series is scheduled to occur no more than 30 days after the initial meeting. See the single-vote rule in 2203.5(b)(3).
The notice must be posted in a prominent place at the Commission's national office, and immediately after posting the same information must be submitted for publication in the FEDERAL REGISTER. See the posting and Federal Register steps in 2203.5(a)(3).
A Commissioner must make a motion to consider the request, and the Commission will then vote by recorded vote on whether to grant it. See the decision process for public requests in 2203.5(b)(4).
Each participating Commissioner's vote must be recorded individually; no proxy voting is allowed. See the recording and proxy prohibition in 2203.5(b)(5).
Remote or virtual meetings are subject to the same announcement and posting requirements: you must publicly announce time, place (including the virtual location), subject, open/closed status, and contact information and post notice at the national office with FEDERAL REGISTER submission as required by 2203.5(a)(1) and 2203.5(a)(3).