Identification request requirements

70a.5 concerns requirements for identifying individuals who make requests for records, but that provision was redesignated and revised as Part 71.5—so the current requirements are found under the redesignated rule. See the requirement in 70a.5 which notes the redesignation and revision to Part 71.5 (63 FR 56743, Oct. 22, 1998).

• Practical effect: this section title tells you the rule deals with how to confirm the identity of someone asking for records about individuals.
• Action: consult the current Part 71.5 text (the redesignated provision) to apply the operative identification procedures.

The old citation 70a.5 was redesignated and revised as Part 71.5, so the operative obligations are now in the redesignated part rather than staying under 70a.5. See the note in 70a.5 indicating the redesignation and revision (63 FR 56743).

• Practical step: update policies and citations to reference the current Part 71.5 text to ensure you are following the in-effect regulatory language.

A records manager should use the redesignated regulatory location (Part 71.5) for the up-to-date identification requirements; 70a.5 itself contains the redesignation note. See the 70a.5 entry noting the redesignation and revision (63 FR 56743, Oct. 22, 1998).

• Tip: consult the current Code of Federal Regulations or OSHA’s website under the current part number (71.5) to read the operative requirements.

You should update internal references to the redesignated provision (Part 71.5) because 70a.5 was redesignated and revised; the note in 70a.5 documents that change. See the 70a.5 notice of redesignation.

• If your policy quotes regulatory language, confirm the language did not change during redesignation; otherwise replace the citation and/or language with the current Part 71.5 wording to avoid confusion.

Redesignation by itself does not automatically change substantive obligations; 70a.5 simply records that the section was redesignated and revised as Part 71.5, so you must read the current Part 71.5 to determine any actual changes. See the 70a.5 redesignation notice (63 FR 56743).

• Practical: assume obligations remain until you verify the current Part 71.5 text; check whether the revision changed procedures or added clarifications.

The part title indicates the overall subject is safeguarding individuals' personal information in records, including how identification of requesters is handled; the specific identification rules were addressed in 70a.5 before being redesignated. See the Part 70a title and 70a.5 entry.

• Practical implication: when verifying identity for records requests, prioritize privacy and follow the current part’s (71.5) procedures that implement those protections.

The redesignation and revision of 70a.5 are recorded at 63 FR 56743 (October 22, 1998), which is cited in the 70a.5 entry. See the 70a.5 entry for that Federal Register citation.

• Use that FR citation to locate the official rulemaking history if you need to confirm the nature of changes made during redesignation.

You can rely on older documents for historical reference, but you should verify the current regulatory text under the redesignated provision (Part 71.5) because 70a.5 was redesignated and revised. See the 70a.5 redesignation note.

• Recommended action: compare the quoted language with the current Part 71.5 text and update documents if the revision changed any substantive requirements.

The redesignation and revision are part of the rulemaking record documented by OSHA and published in the Federal Register (63 FR 56743, Oct. 22, 1998); 70a.5 records that administrative action. See the 70a.5 entry.

• If you need internal documentation for compliance files, cite the Federal Register notice referenced in 70a.5 along with the current Part 71.5 regulation.